Precautionary Measures to be taken regarding COVID-19

As Hyve Group plc, we care about our exhibitors, visitors, and subcontractors and take their health and safety seriously. Therefore, we pay utmost importance to the safety of the exhibition that we will organize following the COVID-19 pandemic.
 
We would like to share with you the measures we have taken for your health and safety at WorldFood İstanbul 2020, which will be organized from 2 – 5 September. 
 

Hygiene and Cleaning Measures to be Implemented

 
A health screening guide has been prepared for all visitors and it will only be possible to enter the exhibition space following the guide.

General cleaning services will be increased at the exhibition venue and all surfaces (door handles, tables, elevator buttons, escalators etc.) will be cleaned regularly using special disinfectant solutions with a special focus on the cleansing of restrooms.

Disinfectant mats will be placed at all the entrances, and we will make sure that all our visitors use it before entering the exhibition space.

Hand disinfectant solution dispensers will be available at all entrance doors, hall entrances, foyers, rest areas, and restrooms to maintain the necessary hygiene standards.

Signs will be available in the exhibition area to remind people to maintain the necessary hygiene standards and physical distance.

Commercial deep cleaning services provided for the exhibition area every night will be increased and disinfection will be carried out for the next day.

Maintenance of the ventilation system in the exhibition area will be provided.

Keeping the air in the exhibition hall clean during the exhibition days will be ensured by providing the continuous operation of the ventilation system at regular intervals.

Regular announcements to be made in the exhibition area will act as a reminder of the use of face masks while maintaining the physical distance as part of the general hygiene rules.

Special disposal containers for medical waste materials (masks, gloves, etc.) will be available in the exhibition area.
 

The Measures Taken to Protect Exhibitors

 
Our occupational health and safety experts will make a comprehensive assessment concerning the necessary measures to be taken as well as the structural strength of the stands while checking the stand design projects and will provide support for the exhibitors by making corrections and amendments where necessary.

Necessary information, measures to be taken, and recommendations regarding the stand design, build process and the stand can be found in the Exhibitor Manual that we prepared for our exhibitors.

An “Exhibitor's Guide” has been prepared for informational purposes consisting of the rules that must be followed by our exhibitors, and this guide will be sent to all our exhibitors via e-mail.
All exhibitors, employees, and subcontractors that will come the exhibition area for the stand installation will be subject to body temperature screening at the hall entrances and those who show the symptoms of the disease will be taken to Emergency Medical Service Centre which will be located at the exhibition venue.

During the installation of the exhibition, hand sanitizer dispensers will be available to maintain hygiene at specific spots to protect all employees working in the area.

Personal Protective Equipment -Masks, vests, safety helmets, etc.- compliance of all exhibitors, employees, and subcontractors who will be present in the area for the exhibition installation will be checked and nobody, especially those not wearing a face mask, will not be allowed to enter to the exhibition area.

During the installation process, staff members violating the public health rules and working without taking the necessary precautions will not be allowed to work inside the halls.

The Event Organizer Office, which will provide support for the exhibitors in all matters, will be installed in line with the new arrangements made as part of the health and hygiene rules and provide service for them.  

Those wandering around the exhibition area without wearing masks, smokers, and people who don't comply with the hygiene rules will be warned by the assigned staff members. If the behavior continues, that person will not be allowed to work in the area.

All staff members coming to the exhibition area to work must bring their personal protective equipment (face mask, gloves, etc.) However, in the case of the shortage of personal protective equipment supplies and cuts and tears in the PPE, we will keep a supplier available at all times at the exhibition venue to re-supply the necessary equipment. 

Our exhibition staff will provide the necessary instructions & announcements, and remind people to maintain the physical distance, wear mandatory face masks and pay attention to hygiene rules for the health and safety of our exhibitors and all staff members that will work in the exhibition spaces during the installation process.
 

Measures Taken to Protect Visitors

 
All visitors will be subject to body temperature screening at the exhibition entrances. 
People with a body temperature of above 38 degrees and show the symptoms of the disease will be taken to the Emergency Health Services to stay under the supervision of the medical team located right next to the entrance in the exhibition area.

An ambulance at the exhibition venue will be present for duty at all times to respond to all kinds of emergencies.

As part of general health measures, our exhibitions will be open only to Professional Visitors.
Our visitors under the age of 16 will not be admitted to the exhibition venue as part of general measures.

Visitors not wearing a face mask will not be admitted to the exhibition venue.

On the exhibition days, cloakrooms will be available for the visitors and only large bags and suitcases will be accepted to ensure less amount of physical contact.
 

Physical Distancing Measures

 
The entrances and exits are rearranged according to the physical distancing rules to avoid crowds of visitors.

Hyve Group plc will keep the number of visitors entering the exhibition area under control in line with the general measures and will take all precautions when necessary.

Necessary lines (min 1.5m distance) will be drawn across the floor using the barriers to comply with the physical distancing rules at the entrances of the exhibition and visitors will only be allowed to enter to the exhibition following these rules.

One-Way Traffic Applications will be created to control the crowd in narrow areas and/or hallways where it is difficult to maintain physical distance.

Attendants that will help to ensure a fast and hassle-free entry to the exhibition area and maintaining of physical distance in all exhibition halls.


General Measures

 
Hall corridors and stand depths have been rearranged to at least 3 meters and 2 meters, respectively.

The contact numbers of the health units necessary for the exhibitors and visitors to get the information they need for any circumstances that may arise in the exhibition area will be located at visible spots.

The Event Area, which will be located at the 5th Hall within the exhibition space, was designed taking into account all physical distancing and hygiene rules and will be managed by us.

The following areas which show the locations where Hyve Group team members communicate with exhibitors and visitors have been rearranged to comply with all hygiene rules. Moreover, Hyve Turkey team will be provided with face shields, seperators and gloves when necessary.
  • The Event Organizer Office
  • Press Room
  • Info Desks
  • Registration Desks
  • B2B Meeting Areas
  • Food Arena Event Area

Important Notice: These measurements may vary according to the instructions from the government and local authorities.